Yep, you read that correctly! Watermarked Workspaces is a new security entitlement enabling a Company Network wide watermark to be shown on all files in a Team Workspace where it is turned on. This enterprise-tier feature is available to Company Network and Enterprise Network customers. If you would like to enable Watermarked Workspaces for your Company Network, please submit a request here so that we can turn on that capability. The ability to configure a Team Workspace with the Company Network Watermark is available only for Network Administrators to manage. In this article, we will show you how to configure this feature for your Company Network and turn it on in your Team Workspaces to provide greater security over your content:
Setting up & Enabling a Team Workspace to be Watermarked is a two-step process:
- Configure the Company Network wide Watermark
- Enable watermarking for a Team Workspace
Before going through those two steps, it will be necessary to navigate to where those steps can be taken:
Navigate to Company Network & Team Workspace Settings
There are a few different ways to access the Company Network & Team Workspace Security Settings:
- Navigate to the Company Network Admin view as outlined in this other article. Just click on your avatar in the bottom left hand navigation and select "Account Settings". That will take you to where the Company Network Admin view is visible:
Figure 1: Navigate to Company Network Admin View
- From the dashboard view, hover over a Team Workspace and select the
icon.
Figure 2: Navigate to Company Network Admin View or Workspace Settings (Dashboard)
- In the upper-left corner of the dashboard, click the Ci logo to open the Navigation Menu. Upon opening the Navigation Menu, you will see a list of Workspaces. Hover over a workspace and select the
Figure 3: Navigate to Company Network Admin View or Workspace Settings (Nav Menu)
Upon clicking the cogwheel icon or navigating through the Company Network Admin view, you'll be taken either to the Team Workspace settings, which is part of the Company Network Admin view, or if navigating through Account Settings to the Company Network View, you can select the Security Navigation Item on the left hand navigation for the Company Network as is seen in Figure 4 below:
Figure 4: Select Security Left Hand Navigation Item
Now, let's go through those two steps:
Step 1: Configure Watermark Style
A single watermark can be configured at the Company Network level and will be applied to all Team Workspaces that have the Watermarked Workspace security feature enabled. In order to configure/modify the Company Network watermark, navigate to 'Security' and select "Create Watermark" (see figure 5 below).
Figure 5: Select Create watermark
In the resulting modal, you will be greeted with the following to edit the watermark:
Figure 6: Edit Company Network Watermark
You can add different text boxes, and place them wherever you wish for them to be displayed.
When you click on a text bar, or add text, you will be able to edit:
- the text's size,
- text color,
- highlight color,
- opacity,
- alignment.
There is also a special type of text called "Dynamic Text". When you place a dynamic text on a watermark, the type you place will correlate to the information of the file that is being accessed by a user. For example, if you place a dynamic text for viewer's email, the user's email will be displayed on the watermark for any file they access in a watermark enabled workspace within the network.
Figure 7: Dynamic Text dropdown menu
Step 2: Enable Watermarking
To enable watermarking, you can either set it as a default across all workspaces, or you can go directly to a specified workspace and enable it from there.
Step 2a: Enable across all workspaces
Navigate to the Company Network Settings, and click on Workspaces. From there, click on Workspace Defaults, and scroll down until you see Watermark Workspace.
Figure 8: Workspace Defaults via the Company Network Settings
You can also click on Edit watermark to open the Edit Company Network Watermark modal from Figure 6 above.
Before enabling Watermarking across the Team Workspace, please note the following features will be disabled on the Workspace:
- Medialog
- RoughCut
- Video/ImageReview
- Frame Grab
- Source Quality Frame Review
- Smart Clips
- Video Downloads (Still available for other media formats)
- Proxies
- All Elements
- Custom Renders
- Copy to Space (Only available for Workspace Owners or Network Admins)
After clicking the check box, make sure to scroll down and click "Save Settings" at the bottom of the screen.
A default watermark will be applied to all assets in the Workspace. This can include tags for the file name, the date the file is being viewed, name of user viewing the file, the user's IP address, and the option to add more text or change the text:
Figure 9: Default Watermark
2b: Enable in one workspace
Navigate to a specific Workspace's settings, and click on the Security tab. Scroll down until you see Watermark Workspace, and click the checkbox. As before, make sure to Save Settings at the bottom.
Figure 10: Enable watermark for a single Workspace
In order to modify the watermark after it has been configured, select "Edit watermark" (see figure 8 or 9). It will open the Edit Company Network Watermark modal where the watermark was originally configured for the Company Network. Follow Step 1 again to make any changes to the Company Network wide watermark.
Once the watermarking is applied, you'll notice the thumbnails in the workspace may be initially missing. This is because it will take a moment for thumbnails to reprocess as we apply the watermark. Once this is complete, files, along with all Ci-generated and custom-generated or uploaded File elements including preview thumbnails will have the company-wide watermarks:
Figure 11: Company Network wide watermarks
Here is more helpful information to know about Watermarked Workspaces:
- While sharing videos in MediaBoxes is allowed (with a visual watermark, of course!), downloading videos from a Watermarked Workspace or MediaBox is disabled. For image and document files, users can download files with a burned-in watermark.
- When previewing videos, a watermark will be visible in the Player as well as the thumbnails while scrubbing the film strip
- Workspace members cannot copy files from a Watermarked Workspace to another Space. Network Admins and Workspace Owners may still use the copy to Space feature.
- With this initial release, as mentioned previously, users cannot launch any VideoReview, ImageReview, MediaLog or RoughCut Worksessions but support for VideoReview and ImageReview is coming soon!
- Watermarked Workspaces cannot be browsed or viewed on our mobile apps.
- Watermark rules will also apply to new and existing Mediaboxes
For any additional questions, please reach out to the Ci Customer Success Team by submitting a request here in the Help Center.