Our Search feature just got upgraded!
With this new update, you can conduct a search with ease by simply accessing the search bar at the top of your screen. From here, regardless of where you start, you can initiate searches across folders, Workspaces, and even across Networks!
From the dashboard view, to initiate a search, please click on the search bar at the top of your screen.
Figure 1: Initiating a search
Once you do, you can see below your search history with any filters you may have applied, as well as a few quick filters to choose from.
From these quick filters, you can adjust the following to help narrow down (or broaden!) your search results.
These include:
Networks
You can leave it unchecked, which will conduct the search across all Networks, or you can select multiple networks using the check boxes. For sake of ease, you can also click 'Select all' and then deselect any Networks you do not want to search in.
Figure 2: Search bar quick filter - Networks
Spaces
Similar to networks, you can narrow your search to specific Workspaces.
Figure 3: Search bar quick filters - Spaces
File Types
You can only search by one file type at a time. These can include audio, document, folder, image, timed text, and video. Whatever else doesn't fall under those categories, you can find under other.
Figure 4: Search bar quick filters - File type
Transfer Statuses
You can see files in various states of transfer. As an example, you can search a specific folder to see what files have completed, or perhaps see what files may have failed.
Figure 5: Search bar quick filters - Transfer statuses
Match any term
And, if you search based off multiple words, you can toggle 'Match any term' so that the results match anything that is included in the search bar.
Figure 6: Search bar quick filters - Match any term
Advanced Filters
At the start of an initial search, there are more settings you can adjust, which you can find by clicking on the 'Show advanced filters' at the end of the search bar here:
Figure 7: 'Show advanced filters'
From here, you can add additional parameters for your first search.
Search in Trash
You can toggle the ability to search among Trashed assets exclusively. By default, search results will not pull up anything that is currently Trashed.
Figure 8: Search in Trash
Archive Statuses
You can search for files based on the status of their archive status to check on the progress of their archive or restoration.
Figure 9: Search by Archive Status
Runtime
You can search based on how long the file is. Please note this will only be applicable to files that have a runtime.
Figure 10: Search by Runtime
Metadata
You can search based off of metadata assigned to files. You can also add several other fields to further narrow your search.
Figure 11: Search by Metadata
Starting a Search in a Workspace
When you start a search in a Workspace, you can select a 'Location' and choose to search in the specific folder you are in to narrow down the search. By default, it is set to Current space.
Figure 12: Narrow search results to the current folder
Search Tips
Once you've conducted a search, a little circle with a question mark will appear called 'Search Tips'. This will bring up a modal that gives tips on how best to maximize your search results, including what you may expect depending on how you input your search.
Figure 13: Search Tips
Also, from the Advanced filters screen, you can click on 'Learn more' at the bottom left to see these tips in a pop up on the right side of your screen.
Figure 14: Search Tips
Narrowing your Search
Once you have completed a search, you may have additional filters pop up in the Advanced Filters to adjust.
For example, in this search result, I get a large range of different videos. When I go back to Advanced Filters, there are additional filter options based on the results that have already appeared.
Figure 15: Additional Advanced Filters
Export Search Results as CSV
After completing a search, you can export search results as a CSV file. The file will be sent to the user's email address once the report is ready:
Figure 16: Export search results as a CSV file
The report will contain:
— file type;
— asset ID;
— asset name;
— asset's parent folder;
— asset's Space name;
— file size;
— date when the file was added to Space;
— name of the user who added the file;
For any additional questions, please reach out to the Ci Customer Success Team by submitting a request here in the Help Center.