MediaBoxes may contain files/folders that can be shared via a link. These customizable share links provide options to set up the contents of MediaBox, their recipients, and how MediaBoxes are accessed.
Create a new MediaBox
There are a few ways to create a new MediaBox. First, select a file, click the Share icon in the Blue Action Bar, and choose Share in new MediaBox:
Figure 1: Create a MediaBox using Action Bar
Next, right-click on a file to invoke the file's context menu, then mouse-over Share -> select Share in new MediaBox:
Figure 2: Create a MediaBox using the file context menu
Finally, while in the root Workspace view, the user can click the "+ Add New" button and then click "Share a new MediaBox":
Figure 3: Create a MediaBox using the "+Add New" button in MediaBox
Whichever option the user prefers, the following modal window will appear to configure a new MediaBox:
Figure 4: Create MediaBox modal window
Modify MediaBox Settings
MediaBox Name
The user can modify the MediaBox name or leave a default one (which is a full filename and optionally a number of files the MediaBox would contain). In order to modify the name, select the pen icon at the top of the modal, type in a new name, and save by selecting the
blue checkmark icon:
Figure 5: Select MediaBox Type (Security Setting)
MediaBox Security Type
The next setting allows the user to specify a MediaBox type. To do so, select the dropdown menu at the top of the modal. There are three types of MediaBoxes and each have different levels of security:
- Secure: only recipients who have Ci account can access these, as login into Ci is required;
- Protected: login is optional, anyone with the MediaBox link and password can view its content;
- Public: anyone who has the MediaBox link can open the MediaBox;
Figure 6: Select MediaBox Type (Security Setting)
Add Recipients
Users can input a list of recipients' email addresses (optional for Protected and Public MediaBoxes) or add recipients using Distribution List. By default, if new recipients are added to the MediaBox at a later point, they will be notified via email automatically. To disable this, users must uncheck the Notify new recipients via email check box:
Figure 7: Add MediaBox Recipients
MediaBox Message
Optionally, the user may drop a line in MediaBox Notes to provide recipients with some additional context:
Figure 8: Add MediaBox Notes / Message
Add / Remove Files
Users may add or remove content from MediaBox. To add files, select the Files icon. The next page will display a list of files in the current Workspace. The left-hand navigation menu allows users to find files that were Recently Added (by team members or themselves), Favorited files, or navigate the Workspace folder tree. After files are selected, click Add Items to complete this step. To modify the sort order of content, users can do so by dragging the files or select a sorting order. Finally, to remove content, select the X icon on the right-hand side of the file name(s):
Figure 9: Adding additional files
MediaBox Advanced Settings
Expiration Date
To set an expiration date for the MediaBox, select button near the bottom-left corner of the modal to open Advanced Settings. Under Expiration, select the dropdown menu to select a timeframe. To set a custom expiration, select Custom, and a specify a date and time. To finish, select Set Date / Time:
Figure 10: Setting an expiration date
Visual Watermarking
Watermarking files proves highly efficient in safeguarding your sensitive content from misuse. As of now, visual watermarking–an enterprise-level security feature–is now available for all users. Free users will have a static "powered by Ci" text in the bottom-right corner of the media. To remove this text, users will need to upgrade to a Pro plan, or purchase a Team or Business plan. Additionally, all company network users have the ability to enable visual watermark downloads for MediaBoxes.
Under Watermarking, select the Visual check box to enable visual watermarking. Optionally, you can allow download of highest watermarked proxy by selecting Allow source file. Next step would be to modify the watermark by selecting the blue Edit button:
Figure 11: Applying Visual Watermark
In the Watermark dialog, you can edit your text, adjust its visibility, and change its position in the preview frame. To do so, select the text to invoke the Toolbar. The Toolbar includes the ability to change text size, text color, highlights, opacity, and text alignment. By default, there are five tags that allow you to leverage system identified information about each file that is previewed: Viewer Name, Viewer IP Address, Viewing Date, Viewing Time, Viewer Email. These can be moved around and the text modified. You can also create custom overlay text by selecting + Add new text > Custom Text. To save your Watermark Settings in the future, select Set As Default near the bottom-left:
Figure 12: Applying Visual Watermark (2)
Other Advanced Settings
The remaining Advanced Settings include the following:
- Apply a Forensic watermarking to videos (see the limitations below);
- Allow Source File download: allows recipients to download the source file(s) (NOTE: Archived files cannot be downloaded);
- Allow download of Ci Generated Previews and Custom Renders. The user can configure which specific Preview flavour or Custom Render profile should be downloadable;
- Allow download of User Added Elements (images, video or audio files, etc, associated with the file);
- Allow MediaBox comments (recipients can leave comments on shared files)
- Allow comments made in the Workspace to be shown (recipients can leave comments on shared files and see comments made by Workspace members on files)
- Allow Metadata to be shared or select only certain metadata to be shared.
*Please note that Forensic watermarking is a Company Network level configuration. Forensic watermarking has the following limitations:
1. only with secure MediaBoxes
2. folders are not supported
3. videos must be over 3 minutes long
4. applied to only the highest quality proxy available at time of execution - no dynamic HLS stream
5. The duration of processing video with a forensic watermarking can be longer
Subscribe to email notifications when:
- the MediaBox is accessed: you can opt to have email notifications sent to you when recipient(s) of the MediaBox opens it;
- the MediaBox has been edited.
The user may save these advanced settings to save time the next time they will be creating a MediaBox. To do so, select the Save settings toggle at the bottom-left of the Advanced settings dialog:
Figure 13: Save MediaBox Settings
Finish Creating MediaBox
When the user is finished with these updates, they should then click on Create near the bottom-right corner of the modal. Then they will be able to copy the MB link or send the link directly via Ci. The user will also see a summary of their MediaBox settings:
Figure 14: The final step of creating a MediaBox
Select Done to finish (bottom-right corner). To edit a MediaBox, navigate to the MediaBox management page, right-click on the MediaBox, and select Edit:
Figure 15: Edit a MediaBox
For any additional questions, please reach out to the Ci Customer Success Team by submitting a request here in the Help Center.