Archiving allows reducing costs and saving space by moving infrequently used files and/or folders to less-expensive long-term storage. There are two levels of archive, standard archive and deep archive.
Once a file is archived, you will need to restore it before you can download it, share or render out from the source. Standard archiving can take as long as 24-36 hours and up to 48 hours for deep archive. Standard archive restore takes 3-6 hours, where by deep archive restore can take up to 12 hours.
Archived files still can have their preview proxies, thumbnails, scrub-able filmstrip, scrub-able thumbnail, technical metadata and custom metadata all available for use with existing or new MediaBoxes, WorkSessions and for search/visibility both in the Workspace view and via Global Search.
Archiving a file/folder
1. Use the navigation pane to browse to the Workspace and folder that contains the file(s) or folder(s) you want to archive.
2. In the navigation pane, a user has to select a file(s) or folder(s) he/she wants to share, and then click the Kebab icon -> Archive from the Blue Action Bar:
Figure 1: Archiving a folder using the Action Bar
or right-click on the file/folder, then select Archive:
Figure 2: Archiving a folder using a context menu
3. The user will then see a modal window with detailed information about what options are available (at this point in time, those are Standard Archive and Deep Archive):
Figure 3: Archive File modal window
While archiving is in process, the file's thumbnail will contain the "Archiving" label:
Figure 4: A file is being archived
The user can cancel the archiving process by clicking "Cancel Archive" menu option:
Figure 5: Cancel Archive
Restoring an archived file/folder
1. Archived files/folders are marked with a white Archive box icon in the bottom left corner:
Figure 6: An example of archived file
In order to restore an archived file/folder, the user has to right-click on it, and select Restore in file's context menu, or click the same option in the Blue Action Bar:
Figure 7: Restoring a file using the file's context menu
2. Choose a restore method in the Restore File confirmation modal window:
Figure 8: Restore File modal window
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Permanent Restore moves the file to the user's Workspace permanently. The file will remain there until the user archives it again or removes the content permanently.
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Temporary Restore makes a copy of the source file actively available for two days. The original source file is left in archive. After two days, the temporary active file is automatically removed and the source file is still in archive.
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Expedited Restore allows the user to restore file within minutes (it typically takes about 10 minutes for a file to get restored). Please note the following:
- Ci can restore files that are archived in either Standard or Deep Archive.
- Expedited restore must be enabled for use. Contact your admin or our Customer Support team using the help icon.
- Expedited restore is not available for files in Deep Archive (it is only available for files in Standard Archive).
- Expedited restore is not available for folders.
3. Click Restore. While the restore is in process, the file's thumbnail will display Restoring:
Figure 9: A file is being restored
The restoring process, unless it is Expedited restore, should take from 3 to 6 hours to complete from regular archive and up to 12 hours from deep archive.
For any additional questions, please reach out to the Ci Customer Success Team by submitting a request here in the Help Center.